Revision June 5, 2021
Lake Grounds, Maintenance, & Structure Team
The goal of the Grounds, Maintenance and Structure Team is to organize and oversee the care and maintenance of the lake’s property, both real and personal.
1. Inspect the exteriors and interiors of lake owned structures and record observations every 90 days.
2. Relay these observations to the Board of Directors within ten business days of completion of inspections.
3. Inspect lake owned equipment and record observations annually and share observations with the Board of Directors within ten business days of completion of inspections.
4. Secure the services of a contractor to mow lake property including the area below the dam.
5. Make repairs, as needed, or hire a contractor, at the direction of the Board of Directors.
Lake and Dredging Team
The goal of the Lake Team is the maintenance and preservation of the dam, spillway, water volume of the lake and the fish populations of Clear Creek Lake, Inc.
1. Coordinate inspections, every (3) three years, as required by the State of Tennessee, of the spillway and dam, record observations/recommendations and present to the Board of Directors within ten days of completion of inspection.
2. A physical inspection below the dam performed quarterly for leaks during non-mowing season and after each mowing during mowing season. Make repairs as necessary.
3. Will remove hazardous obstacles (limbs, branches, fence post, etc.) from the lake as necessary or hire independent contractor to perform this task, by bidding requirements.
4. Utilize an accepted fish management strategy when considering the purchase and stocking of fish
5. Will utilize the services of trappers, as needed for controlling the populations of muskrat, otter and turtles. (There is no outside contract budgeted.)
6. Take baseline measurements of lake depths with respect to water level at permanent locations using GPS and sonar.
7. Will record water depth measurements and provide to the Board of Directors and concerned members within 30 days of completion of measurement taking.
8. Obtain dredging permit from TDEC’s water quality office in Columbia, TN if/when needed.
9. Hire dredging contractor if/when needed by bidding process and approved by the Board of Directors.
10. Clean up after dredging is completed should be included in the contract.
Lake Standards Team
The goal of the Lake Standards Team is to preserve and protect the aesthetic and structural integrity of all buildings, decks, docks/piers, and lands that are the property of members of Clear Creek Lake, Inc.
The Lake Standards Team will ensure compliance of all rules and regulations set forth in the Rules and Regulations and By-Laws Handbook. Any and all infractions, including disturbances and property conditions will be dealt with by this team.
1. New Structures: Receive and review plans for new construction of homes, additions, buildings, decks and docks/piers against Clear Creek Lake standards as set forth by this committee, state and local government standards must be met, whether the plans do or do not comply with standards of
Clear Creek Lake.
2. Existing Structures: Receive and review plans for renovation of current structures against the Clear Creek Lake, state and local government standards. IF the renovation adds an additional story or increases the base area square footage (footprint) approval is needed before renovation begins.
3. In Progress Inspection: This team will perform ongoing inspections on all new structures and also any existing structure renovation.
4. Lawn Maintenance: Monitor property owner’s lawns/yards by completing a checklist created from Rule 14 of Clear Creek Lake Rules and Regulations and By Laws and submit the checklist to
the Board of Directors any infractions have been observed.
5. Rules and Regulations and By-Laws: Will ensure all Rules and Regulations and By-Laws are being followed. Infractions will be dealt with by this committee, by information notification.
6. Checklist: A checklist of these standards should be created by this committee.
Any new structure or structure changes goes before the Lake Standards Team for approval and may or may not be approved. This includes car ports, storage buildings, decks, piers, lake head walls, fences, mail boxes, color changes, increase in footprints, any structure, tree or plants or anything that would block a neighbors lake view, etc. All trash containers should be covered, put out on trash day. Any
exception to this rule should go before the lake standards team for consideration.
Noncompliance of team guidelines can result in the loss of lake privileges, see Rule 18.
Lake Personnel Team
The goal of the Personnel Team is to hire, when necessary, a caretaker for the lake to perform needed services.
1. Use a checklist of desirable attributes for a caretaker as part of the interview process.
2. Use a checklist of required duties (Job Description) as part of the interview process.
3. Recommend a name or names to the Board of Directors for consideration of employment.
4. The caretaker will report directly to one person on this committee, possibly the Chairman.
5. Supervise/monitor the caretaker’s behavior and effectiveness with respect to checklist of desirable attributes and job description and submit a bi-annual report to the Board of
Directors concerning the caretaker.
6. Monitor the caretaker’s vacation time and ascertain that the time(s) fall within the parameters of allotted vacation time as specified in the Caretaker Job Description.
Lake Rules Team
The goal of the Rules Team is to present proposed changes to the Rules, Regulations and By-Laws Handbook to the Board of Directors.
1. Will meet (annually, quarterly or as needed) and monitor the current rules and regulations, discussing any need for changes (modifications, omissions, additions etc.).
2. Rule modification suggestions from lake members should be given to this committee for review.
3. Every five years a line item review will be conducted of each rule.
Lake Social Team
The goal of the Social Team is to foster a sense of unity among Lake members.
1. Send sympathy cards to Lake members following an unfortunate event or loss and record actions.
2. Meet bi-annually (or quarterly) to coordinate seasonal events.
3. Welcome, in person or by mail, new members with a “Welcome Packet” containing local information and a Rules, Regulations and By-Laws book along with teams.
4. Establish and maintain an “In Case of Emergency” contact list, listing 1st and 2nd contact information.
5. Budget is set annually by the committee and approved by the Board of Directors.
6. Create and publish a calendar of events.